Tent wedding: how to put up one?

Do you dream of exchanging vows in the comfort of an elegant venue surrounded by nature’s charm? A tent wedding is more than a setting! It is a story waiting to unfold, blending style with the freedom of the outdoors. But which is the best wedding tent to create a stunning celebration as unique as your love story? Let’s dive into the details to help you find the perfect tent for your wedding!

Is a tent wedding right for you?

Yes. A tent wedding is for anyone who wants to celebrate love under the open skies with a beautiful blend of elegance and nature. With enough space, a flat surface, and venue permissions, a tent wedding can happen almost anywhere. This can include a sprawling meadow, a quiet beach, or a backyard full of memories. The freedom to choose your dream location makes it ideal for those who cherish a close-to-nature ambiance. 

However, a tent wedding also requires added planning. You need to consider aspects like weatherproofing and arrange essentials like flooring, lighting, and restrooms. The focus is on ensuring your guests’ utmost comfort.

If you decide that a tent wedding will turn your dream into a stunning reality, let us explore the best tent types for weddings. 

5 common tent types you need for weddings

Tent weddings provide unique features to complement any wedding’s style, setting, and decor. Below are the top 5 tent options for you to consider:  

1. American Phoenix 20x20 white heavy-duty wedding tent

This spacious 20x20 ft tent has a cathedral roof style and straight leg design for plenty of wedding space. It has a high ceiling, zipped doors, and plastic windows for ample light, creating a bright and airy feel inside. The tent cover is made of luxury heavy-duty PE and UV materials. The frame poles and metal connectors are all galvanized steel, offering effortless installation. 

Purchase here: https://www.apcanopy.com/products/commercial-event-party-canopy-tent-20-x-20

 

2. American Phoenix 40x20 white heavy-duty wedding activity tent

This 40x20 ft tent is designed for weddings with larger gatherings. The roof and side walls are water-resistant, and the steel frame is corrosion-resistant. Its classic triangle design features clear plastic windows and entry doors on both ends for elegance and functionality. A heavy-duty metal framework supports the high-quality tent, and it includes Velcro and bungee straps for extra security. 

Purchase here: https://www.apcanopy.com/products/american-phoenix-canopy-tent-20x40-heavy-duty-large-white-party-tent-commercial-fair-shelter-wedding-events-tent-white

3. American Phoenix 16' x 32' wedding tent - white

This 16x32 ft tent is ideal for mid-sized weddings and combines style and durability. It features a UV-protected, heavy-duty PE cover supported by a rust-resistant galvanized steel frame. The tent’s high ceiling, large plastic windows, and dual entry doors provide ample light and easy access. Designed for effortless installation, it ensures your wedding event is both stylish and functional. 

Purchase here: https://www.apcanopy.com/products/16x32-white-canopy-party-wedding-event-tent?variant=42535501037736 

4. American Phoenix 16'x32' wedding tent - blue + white

This 16x32 ft tent is perfect for adding a touch of vibrant elegance to your wedding. Its top cover is white, while the side walls feature a blue color along the columns. Besides its sophistication, its high-quality PE cover is water-resistant and UV-protected. The galvanized steel frame ensures stability and rust resistance. Moreover, the tent features large windows for natural light, entry doors on both ends, and industrial-duty zippers for secure closures.

Purchase here: https://www.apcanopy.com/products/american-phoenix-party-tent-16x32-heavy-duty-large-commercial-canopy-wedding-events-tent

5. American Phoenix 16'x26' wedding tent- blue + white

This 16x26 ft blue-and-white pavilion is a stylish and compact option for outdoor weddings. It has a durable PE cover, rust-resistant galvanized steel frame, and triangle roof support for stability. Dual entry doors, large plastic windows, and heavy-duty zippers make it functional and easy to use. 

Purchase here: https://www.apcanopy.com/products/american-phoenix-party-tent-16x26-canopy-tent-large-heavy-duty-white-commercial-fair-shelter-wedding-events-party

Custom wedding tents

Apart from the above tent types, you can also order a tent wedding tailored to your personality and preferences. At ApCanopy, you can select a custom color and add your logo or text. Click here for a custom tent wedding.  

How much does a wedding tent cost?

The cost of a wedding tent varies widely based on factors including size, style, and any added features or customizations. The tent’s framework, poles, and clear top covers also contribute to the different prices.  

Smaller tents, like the 20x20 ft frame tent, typically cost around $500, while larger options, like the 40x20 ft tent, range from $1,100 to $2,000. Clear-top tents with an elegant view of the sky can cost between $2,000 and $4,000.

Additional expenses include flooring, lighting, heating or cooling, and décor. Flooring costs range from $400 to $1,200, and lighting from $500 to $1,500. Depending on the venue and season, heating or cooling systems may cost $200 to $1,000.

Other aspects that could affect the cost include the wedding location, tent rental duration, and customizations. Rentals may vary based on delivery distance and setup fees, while customization options like adding logos or text can add $500 to $2,000. Rental durations typically range from $1,000 to $5,000. However, it can vary according to the size and duration of the wedding event.

What to note when preparing a tent wedding?

A wedding tent provides a flexible, stylish, customizable space for your big day. Here are some important considerations if you are planning a tent wedding:

Venue selection: Ensure the venue has adequate space and accessibility for your wedding event.

Permits and regulations: Always check local requirements for permits or approvals, if any apply.

Logistics: You must plan for the venue's power supply, enough restroom facilities for all guests, and catering needs.

Safety setup: As a precaution, it is wise to have extra tents. Get additional tents according to the number of invitations, expected guests, and needs. It is also recommended that you never leave the canopy up overnight or during bad weather conditions to avoid damage. 

Tips for designing the space: 

• Use additional tents or organize the setup to incorporate special dining, dancing, and lounging zones.
• Choose a wedding theme that suits your character and decorate the tent wedding to match your vision.
• Check the wedding day weather and consider weatherproofing elements like sidewalls for cold seasons and fans for comfort during hot days.

Hiring professionals: Since it is your big moment, you should consider working with experienced wedding planners. An expert’s skills and experience in outdoor events will ensure a safe, beautiful, and memorable space for your wedding celebrations. 

Get quality tents: ApCanopy's wedding tents are of high quality and are already used by the best outdoor wedding planners. Find the perfect tent for your wedding setting or customize it to your liking. 

Should you buy or rent a tent?

This is critical when you are planning a wedding. Buying has long-term savings if you will reuse the tent. It offers customization flexibility to match your theme and ensures a high-quality, durable product. However, most tents typically cost $500 to $3,000, depending on size and features. You will also require extra storage space for the tent after the wedding.

On the other hand, renting a tent may seem affordable at first. The average rental costs can range from $500 to $1,500 for a single wedding event. However, additional charges for delivery, setup, and takedown can push the total closer to $2,000 or more. Rental tents may also have limited customization options. You may not have full control over the tent's quality or condition. They are for business and are reused frequently. 

Buying is the better choice if you want a solution tailored to your vision. Consider factors like budget, storage, and frequency of use. ApCanopy offers durable, stylish wedding tents with custom options for any event setting. Investing in one ensures a versatile, elegant solution for your wedding and beyond. 

What is the best month to have a tent wedding?

Choosing the best month for a tent wedding requires thoughtful planning, and these factors play a significant role in ensuring a memorable outdoor celebration.

• Weather conditions: Favorable temperatures, minimal rain, and low wind are crucial for a comfortable tent wedding. Always check historical weather data for the desired month.
• Seasonal availability: Popular months often lead to higher demand for tents and vendors. So, if you are renting, it is best to book early to secure a preferred option.
• Regional trends: Popular wedding months vary by region. Research local trends to align with guest availability and vendor schedules.

Popular months for weddings in your region.

Spring and Summer: Mild weather and longer daylight make these seasons ideal. However, demand is high, and prices for tents and vendors may rise.

Fall: Beautiful foliage and moderate temperatures create a perfect ambiance. This season offers lower demand compared to summer but remains weather-dependent.

Winter: Unique settings and off-season pricing are pros, but you'll need heating, insulation, and robust tents to combat harsh conditions.

Conclusion

As seen above, a tent wedding combines elegance, flexibility, and practicality for the best outdoor setting. Careful planning is key to ensure proper wedding setup, from selecting the right tent to incorporating decor and weatherproofing. With ApCanopy’s tents, you enliven your vision with durable, customizable options for any wedding style. Invest in the best for your special day. Shop Apcanopy’s wedding tents today for unforgettable memories! 

FAQs

1. What size tent do I need for my wedding?

The size of your wedding tent depends on available venue space, guest count, layout, and extra activities like dining or dancing. As a general guide:

• Small weddings (50 guests): A 20x20 ft tent provides 400 sq. ft. This is an adequate wedding space, ideal for seated dining or cocktail-style events.
• Medium weddings (100 guests): A 20x40 ft tent offers 800 sq. ft. It is the best tent wedding option, suitable for seating and a small dance floor.
• Large weddings (200 guests): A 40x60 ft tent delivers 2,400 sq. ft. It is an all-in-one tent, offering the perfect space for dining, dancing, and lounge areas.

For even bigger gatherings, consider modular setups with multiple tents. ApCanopy offers a range of wedding tent sizes for events of all sizes, from intimate gatherings to grand celebrations. The tents are durable and stylish, and expert guidance ensures the perfect fit. Explore our collection to create a seamless space for your celebration! 

1. Can I have a tent wedding in a small backyard?

Yes. You can host a stunning tent wedding in a small backyard. However, you need to plan it accordingly and use the right tent size. For 20-30 guests, a 10x20 ft tent with 200 sq. ft. is ideal, whereas a 20x20 ft with 400 sq. ft. works well. Choose neutral colors like white to create a timeless look. You can also go for clear top tents to add a modern, airy feel. Use vertical decor styles like string lights, floral garlands, and draped fabric. This will maximize height and elegance. If you want a tent wedding for limited spaces, order from ApCanopy. We offer custom-sized tents tailored for smaller spaces and features like sidewalls for privacy or weatherproofing. 

1. How do I decorate a wedding tent on a budget?

Decorating a wedding tent on a budget is entirely possible with creativity and strategic planning. To get affordable, stylish, and reliable tents, order from ApCanopy. You will enjoy competitive prices from $500 with massive discounts. The tents come with poles, roof framework, sidewalls, and window panels. 

You can enhance the tents using affordable decorations like fairy lights, string bulbs, or LED lanterns. Opt for fabric draping, such as tulle, chiffon, or second-hand curtains. For centerpieces, go for DIY projects using mason jars, candles, or fresh greenery. Seasonal flowers or artificial arrangements can also make stunning, budget-friendly displays. For personal touches, use framed photos, handwritten signs, or sentimental items to add character without extra cost. 

What permits are required for a tent wedding?

Wedding permit requirements vary by location, often including zoning, fire safety, and noise regulations. We advise you to check with your region’s local authorities in advance for any restrictions or guidance. Also, choose Apcanopy’s durable tents as they comply with safety standards. This will ensure a secure and worry-free setup for your wedding.

1. How do I ensure my tent wedding is weatherproof?

Ensuring a weatherproof tent wedding is easy, and you should consider the following: 

• Start by selecting a high-quality tent material and framework. You can trust tents from ApCanopy for their heavy-duty material and construction.  
• Look for a tent that can withstand any expected adverse weather conditions. 
• Check for sidewalls that can be rolled down, especially if there is rain or chilly winds. 
• If the venue has a grassy surface, install a sturdy flooring system, like wooden or interlocking tiles. This will keep the ground beneath dry and comfortable. 
• Secure the tent firmly on the ground with heavy-duty stakes or use weights to prevent it from shifting in strong winds. 
• Consult with your tent seller or rental company about weatherproofing options, such as clear panels for natural light or rain gutters to prevent water pooling.

1. Are there eco-friendly tent options for weddings?

Yes, eco-friendly tent options exist. They include reusable, durable materials and energy-efficient accessories. For example, you can buy eco-friendly wedding tents from ApCanopy. The company provides sustainable, long-lasting, high-quality, and reusable wedding tents to help reduce waste and make your wedding greener.

1. How early should I book a wedding tent?

You should book your wedding tent 6-12 months in advance if you are considering tent rental. This is especially during peak wedding seasons to ensure availability. However, if you want peace of mind and on-the-go availability, you should consider getting your own tent wedding. ApCanopy’s inventory includes various ready-made tents. You can also get custom ones. Either way, whether you want to buy or rent a tent wedding, plan early to secure your ideal tent and avoid last-minute stress.